Air Shipment

Overview

Air Shipment is the main transaction document in the Air Freight module. It represents a single air freight shipment from origin to destination, containing all relevant information about the cargo, parties involved, packages, services, charges, and IATA compliance tracking.

Purpose

The Air Shipment document is used to: - Track individual air freight shipments from booking to delivery - Manage package details and ULD assignments - Link to Master Air Waybills for consolidated shipments - Track Dangerous Goods (DG) declarations and compliance - Record services and charges - Track milestones and shipment status - Integrate with IATA systems for status updates - Calculate sustainability metrics - Generate shipping documents

Document Structure

The Air Shipment document is organized into the following tabs:

Milestones Tab

Contains visual milestone tracking:

  • Milestone HTML: Visual dashboard showing shipment milestones and their status
  • Displays estimated and actual dates
  • Highlights delays and issues

Details Tab

Contains the primary shipment information:

Basic Information

  • Naming Series: Document numbering series
  • Booking Date: Date when the shipment was booked (required)
  • House Type: Type of house air waybill
  • Direction: Import, Export, or Domestic (required)
  • Airline: Airline carrier for the shipment
  • Local Customer: Customer for this shipment (required)
  • Freight Agent: Freight forwarding agent if applicable

Shipment Classification

  • Release Type: Type of release
  • Entry Type: Customs entry type (Customs Permit, Transshipment, ATA Carnet)
  • Service Level: Service level agreement

Route Information

  • Shipper: Party shipping the goods (required)
  • Origin Port: Origin airport/port (required)
  • ETD: Estimated Time of Departure
  • Consignee: Party receiving the goods (required)
  • Destination Port: Destination airport/port (required)
  • ETA: Estimated Time of Arrival

Cargo Summary

  • Volume: Total volume in cubic meters (cbm)
  • Weight: Total weight in kilograms (kg)
  • Chargeable: Chargeable weight in kilograms (kg)

House Tab

Contains House Air Waybill information:

Shipping Details

  • House BL: House Bill of Lading number
  • Incoterm: International commercial terms
  • Additional Terms: Any additional terms and conditions

Cargo Details

  • Packs: Number of packages
  • Inner: Inner package count
  • Good Value: Value of goods
  • Insurance: Insurance value

Description

  • Description: Detailed description of goods
  • Marks and Nos: Shipping marks and numbers

Packing Tab

Contains package details:

  • Packages: Table of Air Shipment Packages
    • Commodity
    • HS Code
    • Number of packs
    • UOM (Unit of Measure)
    • Weight
    • Volume
    • Goods description
    • Dangerous goods information (if applicable)
    • Temperature control requirements (if applicable)

Master Tab

Contains Master Air Waybill information:

  • Master AWB: Link to Master Air Waybill document if part of consolidation

IATA Integration

  • IATA Status: Current IATA status
  • IATA Message ID: IATA message identifier
  • Last Status Update: Last IATA status update timestamp
  • House AWB Number: House Air Waybill number
  • Booking Reference: Booking reference number
  • Agent Reference: Agent reference number

Dangerous Goods Tab

Contains Dangerous Goods declaration information:

  • Contains Dangerous Goods: Checkbox indicating if shipment contains DG
  • DG Declaration Complete: Checkbox indicating if DG declaration is complete
  • DG Compliance Status: Compliance status (Compliant, Non-Compliant, Under Review, Pending Documentation)
  • DG Emergency Contact: Emergency contact person
  • DG Emergency Phone: Emergency phone number
  • DG Emergency Email: Emergency email address

Services Tab

Contains additional services:

  • Services: Table of Air Shipment Services
    • Service type
    • Service description
    • Service charges

Charges Tab

Contains charge and billing information:

  • Charges: Table of Air Shipment Charges
    • Charge type
    • Description
    • Quantity
    • Rate
    • Amount
    • Currency
    • Charge category (Revenue or Cost)

Contacts & Addresses Tab

Contains address and contact information:

Addresses

  • Shipper Address: Address of the shipper
  • Shipper Address Display: Display of shipper address
  • Consignee Address: Address of the consignee
  • Consignee Address Display: Display of consignee address
  • Notify Party: Party to be notified
  • Notify Party Address: Address for notification

Contacts

  • Shipper Contact: Contact person for shipper
  • Shipper Contact Display: Display of shipper contact
  • Consignee Contact: Contact person for consignee
  • Consignee Contact Display: Display of consignee contact

ULD Tab

Contains Unit Load Device information:

  • ULD Type: Type of ULD
  • ULD Number: ULD number
  • ULD Capacity (KG): ULD capacity in kilograms
  • ULD Position: ULD position on aircraft
  • ULD Tracking Status: ULD tracking status

Customs Tab

Contains customs information:

  • Customs Declaration Number: Customs declaration number
  • Customs Status: Customs clearance status
  • Customs Broker: Customs broker information
  • Duty Amount: Customs duty amount
  • Tax Amount: Tax amount
  • Customs Clearance Date: Date of customs clearance
  • Customs Notes: Customs-related notes

Insurance Tab

Contains insurance information:

  • Insurance Provider: Insurance provider
  • Insurance Policy Number: Insurance policy number
  • Insurance Value: Insurance value
  • Insurance Claim Number: Claim number if applicable
  • Insurance Claim Status: Claim status
  • Insurance Claim Date: Claim date

Temperature Tab

Contains temperature control information:

  • Requires Temperature Control: Checkbox indicating if temperature control is required
  • Min Temperature: Minimum temperature requirement
  • Max Temperature: Maximum temperature requirement
  • Temperature Monitoring: Temperature monitoring method
  • Cold Chain Compliance: Cold chain compliance status
  • Temperature Log: Temperature log information

Documents Tab

Contains document information:

  • Commercial Invoice Number: Commercial invoice number
  • Packing List Number: Packing list number
  • Certificate of Origin: Certificate of origin
  • Export License: Export license number
  • Import Permit: Import permit number
  • Other Documents: Other document references

Sustainability Tab

Contains sustainability metrics:

  • Estimated Carbon Footprint: Estimated carbon emissions
  • Estimated Fuel Consumption: Estimated fuel consumption
  • Sustainability Notes: Notes on sustainability measures

Accounts Tab

Contains accounting dimensions:

  • Company: Company for accounting (required)
  • Branch: Branch for accounting
  • Cost Center: Cost center for cost tracking
  • Profit Center: Profit center for profitability analysis
  • Job Costing Number: Job costing number for cost tracking

Creating an Air Shipment

Step 1: Basic Information

  1. Navigate to Air Freight > Transactions > Air Shipment
  2. Click New
  3. Select the Naming Series
  4. Enter the Booking Date (required)
  5. Select Direction (Import/Export/Domestic) (required)
  6. Select Local Customer (required)
  7. Select Airline

Step 2: Route Information

  1. Select Shipper (required)
  2. Select Origin Port (required) - use airport/port code
  3. Enter ETD (Estimated Time of Departure)
  4. Select Consignee (required)
  5. Select Destination Port (required) - use airport/port code
  6. Enter ETA (Estimated Time of Arrival)

Step 3: House Air Waybill Information

  1. Go to House Tab
  2. Enter House BL number if available
  3. Select Incoterm if applicable
  4. Enter cargo details (packs, weight, volume, value)
  5. Enter Description of goods
  6. Enter Marks and Nos if applicable

Step 4: Master AWB Linking

  1. Go to Master Tab
  2. If part of consolidation, select Master AWB
  3. Enter House AWB Number if available
  4. Enter Booking Reference if applicable
  5. Enter Agent Reference if applicable

Step 5: IATA Integration

  1. In Master Tab, go to IATA Integration section
  2. System will automatically update IATA status if IATA integration is configured
  3. Monitor IATA Status and Last Status Update

Step 6: Packages

  1. Go to Packing Tab
  2. In Packages table, click Add Row
  3. Enter package details:
    • Commodity
    • HS Code
    • Number of packs
    • UOM
    • Weight
    • Volume
    • Goods description
  4. If dangerous goods, enter DG information
  5. If temperature controlled, enter temperature requirements
  6. System will auto-calculate totals

Step 7: Dangerous Goods

  1. Go to Dangerous Goods Tab
  2. Check Contains Dangerous Goods if applicable
  3. Complete DG declaration:
    • Enter DG emergency contact information
    • Complete DG declaration in packages
    • Update DG Compliance Status
  4. Check DG Declaration Complete when done

Step 8: ULD Assignment

  1. Go to ULD Tab
  2. Enter ULD details:
    • ULD Type
    • ULD Number
    • ULD Capacity
    • ULD Position
    • ULD Tracking Status

Step 9: Services

  1. Go to Services Tab
  2. Click Add Row to add services
  3. Select service type and enter details
  4. Enter service charges if applicable

Step 10: Charges

  1. Go to Charges Tab
  2. In Charges table, click Add Row
  3. Enter charge details:
    • Charge type
    • Description
    • Quantity
    • Rate
    • Amount
    • Currency
    • Category (Revenue or Cost)
  4. Alternatively, link to Pricing Center for automated rate calculation

Step 11: Accounting

  1. Go to Accounts Tab
  2. Select Company (required)
  3. Select Branch if applicable
  4. Select Cost Center if applicable
  5. Select Profit Center if applicable
  6. Select Job Costing Number if using job costing

Step 12: Addresses and Contacts

  1. Go to Contacts & Addresses Tab
  2. Select Shipper Address and Shipper Contact
  3. Select Consignee Address and Consignee Contact
  4. Enter Notify Party and Notify Party Address if applicable

Step 13: Save and Submit

  1. Review all information
  2. Check milestone status in Milestones Tab
  3. Verify DG compliance if applicable
  4. Click Save
  5. Click Submit to finalize the shipment

Milestone Tracking

The Milestones Tab provides visual tracking of shipment progress:

  • Shows key milestones and their status
  • Displays estimated and actual dates
  • Highlights delays and issues
  • Provides real-time status updates

IATA Integration

The Air Shipment document supports IATA integration:

  • IATA Status: Automatically updated from IATA messages
  • IATA Message ID: Tracks IATA message processing
  • Last Status Update: Timestamp of last IATA status update
  • Auto-Update: System can automatically update status from IATA messages

Dangerous Goods Management

For shipments containing dangerous goods:

  1. Check Contains Dangerous Goods in Dangerous Goods Tab
  2. Enter DG information in package details
  3. Complete DG declaration
  4. Enter emergency contact information
  5. Update DG Compliance Status
  6. Check DG Declaration Complete when declaration is complete

Best Practices

  1. Complete Information: Fill in all required fields before submitting
  2. Accurate Airports: Use correct airport codes for origin and destination
  3. Package Information: Ensure weight and volume are accurate
  4. DG Compliance: Complete DG declarations accurately and completely
  5. IATA Integration: Monitor IATA status updates regularly
  6. Charge Categories: Properly categorize charges as Revenue or Cost
  7. Accounting Dimensions: Always set accounting dimensions for proper financial tracking
  8. Milestone Monitoring: Monitor milestones for on-time performance
  9. Document Linking: Link to Master AWB if part of consolidation
  • Master Air Waybill: For consolidated shipments
  • Air Consolidation: For consolidation operations
  • Quotation: Can be linked via Quote No field
  • Job Costing Number: For cost tracking

Reports

The following reports are available for Air Shipment:

  • Air Freight Performance Dashboard
  • Air Freight Revenue Analysis
  • Air Freight Cost Analysis
  • On-Time Performance Report
  • Dangerous Goods Compliance Report
  • Airline Performance Report

Next Steps

For setup instructions, refer to the Setup Guide.

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