Run Sheet

Overview

Run Sheet is the daily operational document for drivers. It contains all Transport Legs assigned to a specific vehicle and driver for a single day, providing a complete route plan with optimized sequence.

Key Fields

Basic Information

• Run Date: Date of the run
• Run Type: Regular, Backload, Spot, Reposition, Others
• Status: Draft, Dispatched, In-Progress, Hold, Completed, Cancelled
• Route Name: Name of the route

Location

• Base Location Type: Type of base location
• Base Location: Starting location for the run

Vehicle and Driver

• Vehicle Type: Type of vehicle
• Vehicle: Assigned vehicle (required)
• Transport Company: Company operating the vehicle (required)
• Driver: Assigned driver
• Driver Name: Driver's full name (auto-filled)

Transport Legs

• Legs: Child table with all Transport Legs assigned to this run sheet
  • Leg reference
  • Pickup location
  • Delivery location
  • Order/sequence
  • Status

Consolidation

• Transport Consolidation: Link to consolidation if applicable

Completion Tracking

• Estimated Completion Time: Estimated time to complete all legs
• Actual Completion Time: Actual time when run sheet completed
• Route Optimization Score: Score indicating route efficiency

Route Map

• Route Map: Visual map showing all legs in the run sheet

Status Flow

1. Draft: Run sheet created but not dispatched
2. Dispatched: Run sheet sent to driver
3. In-Progress: Driver has started the run
4. Hold: Run sheet temporarily on hold
5. Completed: All legs completed
6. Cancelled: Run sheet cancelled

Workflow

1. Create Run Sheet

   • Create new Run Sheet
   • Set run date
   • Select vehicle type

2. Assign Vehicle and Driver

   • Select vehicle
   • Select driver
   • Select transport company

3. Add Transport Legs

   • Add legs to run sheet
   • Legs can be added manually
   • Or assigned from Transport Legs

4. Optimize Route

   • System optimizes leg order
   • Review route optimization score
   • Adjust order if needed

5. Review Route Map

   • View visual route map
   • Verify route makes sense
   • Check for any issues

6. Dispatch Run Sheet

   • Submit and dispatch to driver
   • Status changes to "Dispatched"
   • Driver can access via portal

7. Track Execution

   • Monitor leg completion
   • Update status as legs complete
   • Track actual completion time

8. Complete Run Sheet

   • All legs completed
   • Update status to "Completed"
   • Record actual completion time

Route Optimization

The system automatically optimizes the order of legs:

• Optimization Score: Indicates how well the route is optimized
• Distance Minimization: Minimizes total distance
• Time Efficiency: Optimizes for time
• Sequence Order: Legs ordered for efficient execution

Route Map

Visual representation of the run sheet:

• Shows all pickup and delivery locations
• Displays route between locations
• Interactive map for detailed view
• Can be exported or printed

Related Documents

• Transport Leg: Child table documents
• Transport Consolidation: Optional grouping
• Transport Vehicle: Vehicle document
• Driver: Driver document
• Transport Company: Company document
• Run Sheet Leg: Child table

Notes

• Run Sheet is the driver's daily work plan
• Route optimization improves efficiency
• Route map helps drivers navigate
• Status tracking provides visibility
• Can be linked to Transport Consolidation for grouped deliveries