Airport Master

Overview

Airport Master is a master data document that stores comprehensive information about airports worldwide, including IATA and ICAO codes, location data, capabilities, and contact information. This master data is essential for air freight operations.

Purpose

The Airport Master is used to: - Store comprehensive airport information - Track airport codes (IATA, ICAO) - Manage airport location data - Track airport capabilities (cargo hub, customs, dangerous goods, etc.) - Reference in Air Shipments, Master Air Waybills, and Flight Schedules - Support route planning and optimization

Document Structure

The Airport Master document contains the following sections:

Airport Information

• Airport Name: Full name of the airport (required)
• IATA Code: 3-letter IATA code (required, unique)
• ICAO Code: 4-letter ICAO code (unique)
• Airport Type: Type of airport
  • Airport
  • Heliport
  • Seaplane Base
  • Balloonport
  • Closed
• City: City where airport is located
• Country: Country where airport is located
• Timezone: Airport timezone

Location

• Latitude: Airport latitude coordinates
• Longitude: Airport longitude coordinates
• Altitude (Meters): Airport altitude in meters
• GMT Offset: GMT offset
• DST: Daylight Saving Time information

Capabilities

• Is Cargo Hub: Checkbox indicating if airport is a cargo hub
• Is International: Checkbox indicating if airport handles international flights
• Has Customs Facility: Checkbox indicating customs facility availability
• Supports Dangerous Goods: Checkbox indicating DG handling capability
• Supports Live Animals: Checkbox indicating live animal handling capability
• Supports Refrigerated: Checkbox indicating refrigerated cargo capability

Contact Information

• Website: Airport website
• Phone: Airport phone number
• Email: Airport email address
• Address Line 1: Physical address
• Address Line 2: Additional address information
• Postal Code: Postal code

Metadata

• Data Source: Source of airport data (read-only)
• Last Synced: Last synchronization timestamp (read-only)
• Is Active: Checkbox indicating if airport is currently active
• Disabled: Checkbox indicating if airport is disabled

Creating an Airport

Step 1: Basic Information

1. Navigate to Air Freight > Master > Airport Master
2. Click New
3. Enter Airport Name (required)
4. Enter IATA Code (required, 3-letter code, unique)
5. Enter ICAO Code (4-letter code, unique) if applicable
6. Select Airport Type (default: Airport)
7. Enter City
8. Select Country
9. Enter Timezone if applicable

Step 2: Location

1. Enter Latitude coordinates
2. Enter Longitude coordinates
3. Enter Altitude (Meters) if applicable
4. Enter GMT Offset if applicable
5. Enter DST information if applicable

Step 3: Capabilities

1. Check Is Cargo Hub if airport is a cargo hub
2. Check Is International if airport handles international flights
3. Check Has Customs Facility if customs facility is available
4. Check Supports Dangerous Goods if DG handling is available
5. Check Supports Live Animals if live animal handling is available
6. Check Supports Refrigerated if refrigerated cargo handling is available

Step 4: Contact Information

1. Enter Website if applicable
2. Enter Phone if applicable
3. Enter Email if applicable
4. Enter Address Line 1
5. Enter Address Line 2 if applicable
6. Enter Postal Code if applicable

Step 5: Status

1. Check Is Active if airport is currently active
2. Check Disabled if airport is disabled

Step 6: Save

1. Review all information
2. Click Save

Key Fields Explained

Airport Name

Full name of the airport. This is the display name used in lists and reports.

IATA Code

3-letter IATA (International Air Transport Association) code. This is the standard code used in air freight operations. Must be unique and is required.

ICAO Code

4-letter ICAO (International Civil Aviation Organization) code. This is used for international aviation operations. Must be unique.

Airport Type

Type of airport facility: - Airport: Standard airport - Heliport: Helicopter facility - Seaplane Base: Seaplane facility - Balloonport: Balloon facility - Closed: Closed airport

Location Data

Geographic location information: - Latitude/Longitude: Precise location coordinates - Altitude: Airport elevation - GMT Offset: Time zone offset - DST: Daylight Saving Time information

Capabilities

Airport capabilities and facilities: - Is Cargo Hub: Indicates if airport is a major cargo hub - Is International: Indicates if airport handles international flights - Has Customs Facility: Indicates customs facility availability - Supports Dangerous Goods: Indicates DG handling capability - Supports Live Animals: Indicates live animal handling capability - Supports Refrigerated: Indicates refrigerated cargo capability

Usage

Airport Master is referenced in:

• Air Shipment: Origin Port, Destination Port
• Master Air Waybill: Origin Airport, Destination Airport
• Air Consolidation: Origin Airport, Destination Airport
• Flight Schedule: Departure Airport, Arrival Airport
• Flight Route: Origin Airport, Destination Airport, Transit Airports
• Air Freight Rate: Origin Airport, Destination Airport
• Reports: Used in various air freight reports

Best Practices

1. Standard Codes: Always use standard IATA codes (3-letter codes)
2. Accurate ICAO Codes: Maintain accurate ICAO codes (4-letter codes)
3. Location Accuracy: Keep location coordinates accurate
4. Capabilities: Update capabilities based on actual airport facilities
5. Active Status: Maintain active/inactive status based on operations
6. Contact Information: Keep contact information current
7. Regular Updates: Review and update airport information regularly

IATA Code Standards

IATA codes are 3-letter codes assigned by the International Air Transport Association:

• Used in air freight documentation
• Standard for airline and airport identification
• Required for air freight operations
• Must be unique across all airports

ICAO Code Standards

ICAO codes are 4-letter codes assigned by the International Civil Aviation Organization:

• Used for international aviation operations
• More specific than IATA codes
• Used in flight planning and air traffic control
• Must be unique across all airports

Capability Management

Airport capabilities help:

• Filter airports by capabilities in selection lists
• Identify suitable airports for specific cargo types
• Plan routes based on airport capabilities
• Ensure compliance with cargo requirements

Data Synchronization

Airport data can be synchronized from external sources:

• Data Source: Indicates source of airport data
• Last Synced: Timestamp of last synchronization
• System can auto-update airport information from external APIs

Inactive Airports

When an airport is marked as inactive or disabled:

• It will not appear in selection lists for new documents
• Historical records will still reference the airport
• Existing documents linked to the airport remain valid
• Reports will still include inactive airports for historical data

Related Documents

• Air Shipment: References airports for origin and destination
• Master Air Waybill: References airports for flight information
• Air Consolidation: References airports for consolidation routes
• Flight Schedule: References airports for flight routes
• Flight Route: References airports for route planning

Next Steps

• Learn about Air Shipment management
• Understand Master Air Waybill operations
• Review Master Data setup

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For setup instructions, refer to the Setup Guide.