Air Freight Settings

Overview

Air Freight Settings is a configuration document that stores company-specific settings and defaults for the Air Freight module. This document is used to configure default values, business rules, calculation methods, alert settings, and integration options for air freight operations.

Purpose

The Air Freight Settings document is used to: - Configure company-specific defaults for air freight operations - Set up default accounting dimensions (branch, cost center, profit center) - Configure default locations (airports, ports) - Set up business rules and automation options - Configure calculation methods and chargeable weight factors - Enable alerts and notifications - Configure integration settings - Set up document generation and consolidation rules - Configure billing automation

Access

Navigate to Air Freight > Setup > Air Freight Settings

Note: Air Freight Settings is company-specific. Each company can have its own settings document.

Document Structure

The Air Freight Settings document contains the following sections:

General Settings

Company and accounting defaults:

  • Company: Company for these settings (required, unique)
  • Default Branch: Default branch for air freight operations
  • Default Cost Center: Default cost center for cost tracking
  • Default Profit Center: Default profit center for profitability analysis
  • Default Currency: Default currency for air freight operations
  • Default Incoterm: Default Incoterm (EXW, FCA, CPT, CIP, DAP, DPU, DDP, FAS, FOB, CFR, CIF)
  • Default Service Level: Default service level (Standard, Express, Economy, Premium)

Location Settings

Default location settings:

  • Default Origin Airport: Default origin airport for shipments
  • Default Destination Airport: Default destination airport for shipments
  • Default Origin Port: Default origin port (UNLOCO code)
  • Default Destination Port: Default destination port (UNLOCO code)

Business Settings

Business rules and defaults:

  • Default Airline: Default airline for shipments
  • Default Freight Agent: Default freight agent (user)
  • Allow Creation of Sales Order: Checkbox to allow creation of sales orders from air shipments
  • Auto-create Job Costing Number: Checkbox to automatically create job costing numbers (default: enabled)
  • Enable Milestone Tracking: Checkbox to enable milestone tracking (default: enabled)
  • Default House Type: Default house type (Direct, Consolidation, Break-Bulk)
  • Default Direction: Default direction (Import, Export, Domestic)
  • Default Release Type: Default release type (Prepaid, Collect, Third Party)
  • Default Entry Type: Default entry type (Direct, Transit, Break-Bulk)

Calculation Settings

Calculation methods and factors:

  • Volume to Weight Factor (kg/m³): Factor to convert volume to weight (default: 167 kg/m³ - IATA standard)
    • IATA standard: 167 kg/m³ (6 m³/1000 kg)
    • Used for chargeable weight calculation
  • Chargeable Weight Calculation: Method for calculating chargeable weight
    • Actual Weight
    • Volume Weight
    • Higher of Both (default)
  • Default Charge Basis: Default charge basis
    • Per kg
    • Per m³
    • Per package
    • Per shipment
    • Fixed amount

Alert Settings

Alert and notification configuration:

  • Enable Delay Alerts: Checkbox to enable delay alerts (default: enabled)
  • Enable ETA Alerts: Checkbox to enable ETA alerts (default: enabled)
  • Alert Check Interval (Hours): Interval for checking alerts (default: 1 hour)
  • Enable Dangerous Goods Compliance Alerts: Checkbox to enable DG compliance alerts (default: enabled)

Integration Settings

Integration and tracking options:

  • Enable Flight Tracking: Checkbox to enable flight tracking
  • Enable IATA Integration: Checkbox to enable IATA integration
  • Enable Customs Clearance Tracking: Checkbox to enable customs clearance tracking
  • Enable Real-time Tracking: Checkbox to enable real-time tracking

Document Settings

Document generation and requirements:

  • Auto-generate House AWB Number: Checkbox to automatically generate House AWB numbers
  • Auto-generate Master AWB Number: Checkbox to automatically generate Master AWB numbers
  • Require Dangerous Goods Declaration: Checkbox to require DG declaration for shipments
  • Require Customs Declaration: Checkbox to require customs declaration for shipments
  • Default ULD Type: Default Unit Load Device type

Consolidation Settings

Consolidation rules and limits:

  • Default Consolidation Type: Default consolidation type
    • Direct Consolidation
    • Transit Consolidation
    • Break-Bulk Consolidation
    • Multi-Country Consolidation
  • Auto-assign to Consolidation: Checkbox to automatically assign shipments to consolidations
  • Max Consolidation Weight (kg): Maximum weight for automatic consolidation assignment
  • Max Consolidation Volume (m³): Maximum volume for automatic consolidation assignment

Billing Settings

Billing automation and configuration:

  • Enable Auto Billing: Checkbox to enable automatic billing
  • Default Billing Currency: Default currency for billing
  • Billing Check Interval (Hours): Interval for checking billing status (default: 24 hours)
  • Enable Billing Alerts: Checkbox to enable billing alerts (default: enabled)

Creating Air Freight Settings

Step 1: Access Settings

  1. Navigate to Air Freight > Setup > Air Freight Settings
  2. If settings don't exist for your company, click New
  3. Select Company (required)

Step 2: General Settings

  1. Select Default Branch if applicable
  2. Select Default Cost Center if applicable
  3. Select Default Profit Center if applicable
  4. Select Default Currency
  5. Select Default Incoterm if applicable
  6. Select Default Service Level if applicable

Step 3: Location Settings

  1. Select Default Origin Airport if applicable
  2. Select Default Destination Airport if applicable
  3. Select Default Origin Port (UNLOCO code) if applicable
  4. Select Default Destination Port (UNLOCO code) if applicable

Step 4: Business Settings

  1. Select Default Airline if applicable
  2. Select Default Freight Agent if applicable
  3. Check Allow Creation of Sales Order if applicable
  4. Check Auto-create Job Costing Number (recommended: enabled)
  5. Check Enable Milestone Tracking (recommended: enabled)
  6. Select Default House Type if applicable
  7. Select Default Direction if applicable
  8. Select Default Release Type if applicable
  9. Select Default Entry Type if applicable

Step 5: Calculation Settings

  1. Enter Volume to Weight Factor (default: 167 kg/m³ - IATA standard)
  2. Select Chargeable Weight Calculation method (default: Higher of Both)
  3. Select Default Charge Basis if applicable

Step 6: Alert Settings

  1. Check Enable Delay Alerts (recommended: enabled)
  2. Check Enable ETA Alerts (recommended: enabled)
  3. Enter Alert Check Interval (Hours) (default: 1 hour)
  4. Check Enable Dangerous Goods Compliance Alerts (recommended: enabled)

Step 7: Integration Settings

  1. Check Enable Flight Tracking if using flight tracking
  2. Check Enable IATA Integration if using IATA integration
  3. Check Enable Customs Clearance Tracking if applicable
  4. Check Enable Real-time Tracking if applicable

Step 8: Document Settings

  1. Check Auto-generate House AWB Number if applicable
  2. Check Auto-generate Master AWB Number if applicable
  3. Check Require Dangerous Goods Declaration if applicable
  4. Check Require Customs Declaration if applicable
  5. Select Default ULD Type if applicable

Step 9: Consolidation Settings

  1. Select Default Consolidation Type if applicable
  2. Check Auto-assign to Consolidation if applicable
  3. Enter Max Consolidation Weight (kg) if using auto-assignment
  4. Enter Max Consolidation Volume (m³) if using auto-assignment

Step 10: Billing Settings

  1. Check Enable Auto Billing if applicable
  2. Select Default Billing Currency if applicable
  3. Enter Billing Check Interval (Hours) (default: 24 hours)
  4. Check Enable Billing Alerts (recommended: enabled)

Step 11: Save

  1. Review all settings
  2. Click Save

Key Settings Explained

Company-Specific Settings

Air Freight Settings is company-specific. Each company can have its own settings document. The company field is required and unique, ensuring one settings document per company.

Volume to Weight Factor

The volume to weight factor is used to convert volume (cubic meters) to weight (kilograms) for chargeable weight calculation:

  • IATA Standard: 167 kg/m³ (6 m³/1000 kg)
  • This means 1 cubic meter = 167 kilograms
  • Used when calculating chargeable weight based on volume

Chargeable Weight Calculation

Determines how chargeable weight is calculated:

  • Actual Weight: Use actual weight only
  • Volume Weight: Use volume weight only (volume × volume to weight factor)
  • Higher of Both: Use the higher of actual weight or volume weight (IATA standard)

Auto-create Job Costing

When enabled, the system automatically creates a Job Costing Number when a new Air Shipment is created. This enables cost tracking by shipment.

Milestone Tracking

When enabled, the system tracks shipment milestones and provides visual milestone dashboards. This helps monitor on-time performance and identify delays.

Auto-assign to Consolidation

When enabled, the system automatically assigns shipments to consolidations based on: - Consolidation type - Weight limits (Max Consolidation Weight) - Volume limits (Max Consolidation Volume) - Route compatibility

Alert Settings

Alerts help monitor shipments and identify issues:

  • Delay Alerts: Notify when shipments are delayed
  • ETA Alerts: Notify when ETAs are approaching or missed
  • DG Compliance Alerts: Notify when DG declarations are incomplete or non-compliant

Integration Settings

Integration settings enable external system connections:

  • Flight Tracking: Enable flight schedule and tracking integration
  • IATA Integration: Enable IATA message processing and status updates
  • Customs Clearance Tracking: Enable customs clearance status tracking
  • Real-time Tracking: Enable real-time flight and shipment tracking

Best Practices

  1. Company-Specific: Configure settings for each company separately
  2. Default Values: Set defaults that match your most common operations
  3. IATA Standards: Use IATA standard volume to weight factor (167 kg/m³)
  4. Chargeable Weight: Use "Higher of Both" for IATA compliance
  5. Automation: Enable automation features (auto-create job costing, milestone tracking) for efficiency
  6. Alerts: Enable alerts for better visibility and issue detection
  7. Regular Review: Review and update settings periodically
  8. Documentation: Document any custom configurations

Settings Impact

Settings affect:

  • New Documents: Default values in new Air Shipment documents
  • Calculations: Chargeable weight and rate calculations
  • Automation: Automatic job costing creation, consolidation assignment
  • Alerts: Alert generation and notifications
  • Integration: External system connections and data synchronization
  • Workflow: Business rules and document requirements

Validation

The system validates settings:

  • Company: Must be set (required)
  • Volume to Weight Factor: Must be greater than 0
  • Max Consolidation Weight: Must be greater than 0 (if set)
  • Max Consolidation Volume: Must be greater than 0 (if set)
  • Alert Check Interval: Must be greater than 0 (if set)
  • Billing Check Interval: Must be greater than 0 (if set)
  • Air Shipment: Uses default values from settings
  • Air Consolidation: Uses consolidation settings
  • Master Air Waybill: Uses document generation settings
  • IATA Settings: Works with IATA integration settings
  • Flight Schedule Settings: Works with flight tracking settings

Next Steps

For detailed setup instructions, refer to the Setup Guide.

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