Air Consolidation

Overview

Air Consolidation is a document used to manage consolidated cargo operations where multiple air freight shipments are combined into a single consolidation for transportation. This document helps track consolidated cargo, calculate consolidation ratios, and manage costs across multiple shipments.

Purpose

The Air Consolidation document is used to: - Manage consolidation operations for multiple air freight shipments - Track consolidated cargo details (packages, weight, volume) - Calculate consolidation ratios and costs - Link multiple Air Shipments to a consolidation - Manage consolidation routing and charges - Track consolidation status and milestones - Validate dangerous goods segregation

Document Structure

The Air Consolidation document contains the following sections:

Consolidation Information

  • Naming Series: Document numbering series (required)
  • Consolidation Date: Date of consolidation (required)
  • Consolidation Type: Type of consolidation (required)
    • Direct Consolidation
    • Transit Consolidation
    • Break-Bulk Consolidation
    • Multi-Country Consolidation
  • Status: Consolidation status (required)
    • Draft
    • Planning
    • In Progress
    • Ready for Departure
    • In Transit
    • Delivered
    • Cancelled
  • Priority: Priority level (Low, Normal, High, Urgent)
  • Consolidation Agent: User responsible for the consolidation

Route Information

  • Origin Airport: Origin airport (required)
  • Destination Airport: Destination airport (required)
  • Departure Date: Departure date and time (required)
  • Arrival Date: Arrival date and time (required)
  • Airline: Airline for the consolidation (required)
  • Flight Number: Flight number (required)

Cargo Summary

Auto-calculated fields based on attached shipments:

  • Total Packages: Total number of packages
  • Total Weight: Total weight in kilograms
  • Total Volume: Total volume in cubic meters
  • Chargeable Weight: Chargeable weight in kilograms
  • Consolidation Ratio: Consolidation ratio percentage
  • Cost per kg: Cost per kilogram

Documents

  • Master AWB: Link to Master Air Waybill document
  • House AWB Prefix: Prefix for house air waybill numbers
  • Customs Declaration: Customs declaration number
  • Export License: Export license number

Notes & Instructions

  • Consolidation Notes: General notes about the consolidation
  • Special Instructions: Special handling instructions
  • Quality Control Notes: Quality control requirements
  • Handling Requirements: Handling and storage requirements

Packages Tab

  • Consolidation Packages: Table of packages in the consolidation
    • Commodity
    • HS Code
    • Number of packs
    • Weight
    • Volume
    • Goods description

Routes Tab

  • Consolidation Routes: Table of routing information
    • Origin airport
    • Destination airport
    • Transit airports
    • Routing details

Charges Tab

  • Consolidation Charges: Table of charges for the consolidation
    • Charge type
    • Description
    • Quantity
    • Rate
    • Amount
    • Currency

Shipments Tab

  • Attached Air Freight Jobs: Table of Air Shipments linked to this consolidation
    • Air Shipment reference
    • Shipment details
    • Status

Accounts Tab

Accounting dimensions (all required):

  • Company: Company for accounting (required)
  • Branch: Branch for accounting (required)
  • Cost Center: Cost center for cost tracking (required)
  • Profit Center: Profit center for profitability analysis (required)
  • Job Costing Number: Job costing number for cost tracking

Creating an Air Consolidation

Step 1: Basic Information

  1. Navigate to Air Freight > Transactions > Air Consolidation
  2. Click New
  3. Select Naming Series (required)
  4. Enter Consolidation Date (required)
  5. Select Consolidation Type (required)
  6. Select Status (default: Draft)
  7. Select Priority if applicable
  8. Select Consolidation Agent if applicable

Step 2: Route Information

  1. Select Origin Airport (required)
  2. Select Destination Airport (required)
  3. Enter Departure Date (required)
  4. Enter Arrival Date (required)
  5. Select Airline (required)
  6. Enter Flight Number (required)
  1. In Documents section, select Master AWB if applicable
  2. Enter House AWB Prefix if using a prefix for house air waybills
  3. Enter Customs Declaration number if applicable
  4. Enter Export License number if applicable

Step 4: Add Shipments

  1. Go to Shipments Tab
  2. In Attached Air Freight Jobs table, click Add Row
  3. Select Air Shipment to link
  4. Repeat for all shipments in the consolidation
  5. System will auto-calculate cargo summary from attached shipments

Step 5: Packages

  1. Go to Packages Tab
  2. In Consolidation Packages table, click Add Row
  3. Enter package details:
    • Commodity
    • HS Code
    • Number of packs
    • Weight
    • Volume
    • Goods description
  4. System will update package totals automatically

Step 6: Routes

  1. Go to Routes Tab (if using multi-airport routing)
  2. In Consolidation Routes table, click Add Row
  3. Enter routing information:
    • Origin airport
    • Destination airport
    • Transit airports
    • Routing details

Step 7: Charges

  1. Go to Charges Tab
  2. In Consolidation Charges table, click Add Row
  3. Enter charge details:
    • Charge type
    • Description
    • Quantity
    • Rate
    • Amount
    • Currency

Step 8: Accounting

  1. Go to Accounts Tab
  2. Select Company (required)
  3. Select Branch (required)
  4. Select Cost Center (required)
  5. Select Profit Center (required)
  6. Select Job Costing Number if using job costing

Step 9: Notes

  1. Enter Consolidation Notes if applicable
  2. Enter Special Instructions if applicable
  3. Enter Quality Control Notes if applicable
  4. Enter Handling Requirements if applicable

Step 10: Save and Submit

  1. Review all information
  2. Verify cargo summary calculations
  3. Verify dangerous goods segregation if applicable
  4. Click Save
  5. Click Submit to finalize the consolidation

Status Management

The consolidation document supports status tracking:

  • Draft: Initial creation
  • Planning: Consolidation being planned
  • In Progress: Consolidation in progress
  • Ready for Departure: Ready to depart
  • In Transit: In transit
  • Delivered: Delivered
  • Cancelled: Cancelled

Consolidation Types

Direct Consolidation

Multiple shipments consolidated directly at origin for direct transport to destination.

Transit Consolidation

Consolidation that transits through intermediate airports.

Break-Bulk Consolidation

Consolidation that is broken down at intermediate points.

Multi-Country Consolidation

Consolidation involving multiple countries in the routing.

Auto-Calculations

The system automatically calculates:

  • Total Packages: Sum of packages from attached shipments
  • Total Weight: Sum of weights from attached shipments
  • Total Volume: Sum of volumes from attached shipments
  • Chargeable Weight: Calculated chargeable weight
  • Consolidation Ratio: Ratio of consolidation efficiency
  • Cost per kg: Cost per kilogram based on charges

Linking Shipments

To link Air Shipments to a consolidation:

  1. Create or open the Air Consolidation
  2. Go to Shipments Tab
  3. In Attached Air Freight Jobs table, add rows
  4. Select Air Shipment documents to link
  5. System will aggregate cargo details from linked shipments

Alternatively, link from Air Shipment:

  1. Open the Air Shipment document
  2. Go to Master Tab
  3. Select the Master AWB linked to the consolidation
  4. The shipment will be associated with the consolidation

Dangerous Goods Segregation

The system validates dangerous goods segregation in consolidations:

  • Ensures incompatible DG classes are not consolidated together
  • Validates DG compliance before consolidation
  • Tracks DG segregation requirements

Best Practices

  1. Complete Route Information: Ensure all route details are accurate
  2. Accurate Dates: Enter correct departure and arrival dates
  3. Link All Shipments: Link all related shipments to the consolidation
  4. Verify Calculations: Review auto-calculated cargo summary
  5. Accounting Dimensions: Always set accounting dimensions
  6. Status Updates: Update status as consolidation progresses
  7. Document Linking: Link Master AWB for proper document management
  8. Charge Management: Properly categorize and track consolidation charges
  9. DG Segregation: Verify dangerous goods segregation compliance
  • Air Shipment: House Air Waybills linked to this consolidation
  • Master Air Waybill: Master Air Waybill for the consolidation
  • Airline: Airline information
  • Job Costing Number: For cost tracking

Reports

Consolidation data is included in: - Air Freight Performance Dashboard - Air Freight Revenue Analysis - Air Freight Cost Analysis - Air Consolidation Report - Route Analysis Report

Next Steps

For setup instructions, refer to the Setup Guide.

Discard
Save
Draft
This page has been updated since your last edit. Your draft may contain outdated content. Load Latest Version

Previous Page

Left

Next Page

Right

On this page

Review Changes ← Back to Content
Message Status Space Raised By Last update on