Master Bill

Overview

Master Bill (Master Bill of Lading) is a document that represents the main bill of lading issued by the shipping line or carrier for consolidated cargo. It contains information about the vessel, voyage, and consolidated shipment, and can be linked to multiple House Bills (Sea Shipments).

Purpose

The Master Bill document is used to: - Track Master Bills of Lading issued by shipping lines - Manage vessel and voyage information - Link multiple House Bills to a single Master Bill - Track container yard and terminal operations - Manage consolidation operations

Document Structure

The Master Bill document contains the following sections:

Basic Information

• Master BL: Master Bill of Lading number (unique, required)
• Master Type: Type of master bill
  • Direct
  • Co-Load
  • Agent Consolidation
  • Charter
  • Courier
  • Other
• Charted Vessel: Checkbox indicating if vessel is chartered

Shipping Line Information

• Shipping Line: Link to Shipping Line master
• Vessel: Vessel name
• Voyage No.: Voyage number

Consolidation Information

• Consolidator: Link to Freight Consolidator
• Sending Agent: Freight agent at origin
• Receiving Agent: Freight agent at destination

Departure Tab

Contains origin port information:

• Origin CTO: Cargo Terminal Operator at origin
• Origin CFS: Container Freight Station at origin
• Container Yard: Container yard at origin
• Receipt Requested: Date when cargo receipt is requested
• Dispatch Requested: Date when dispatch is requested
• Departure: Departure date

Arrival Tab

Contains destination port information:

• Destination CTO: Cargo Terminal Operator at destination
• Destination CFS: Container Freight Station at destination
• Container Yard: Container yard at destination
• Receipt Requested: Date when cargo receipt is requested
• Dispatch Requested: Date when dispatch is requested
• Arrival: Arrival date

Connections Tab

Shows linked documents and relationships: - Linked Sea Shipments (House Bills) - Related consolidations - Related documents

Creating a Master Bill

Step 1: Basic Information

1. Navigate to Sea Freight > Master > Master Bill
2. Click New
3. Enter Master BL number (unique identifier)
4. Select Master Type
5. Check Charted Vessel if applicable

Step 2: Shipping Line Information

1. Select Shipping Line
2. Enter Vessel name
3. Enter Voyage No.

Step 3: Consolidation Information

1. Select Consolidator if applicable
2. Select Sending Agent (origin agent)
3. Select Receiving Agent (destination agent)

Step 4: Departure Information

1. Go to Departure Tab
2. Select Origin CTO (Cargo Terminal Operator)
3. Select Origin CFS (Container Freight Station) if applicable
4. Select Container Yard at origin
5. Enter Receipt Requested date
6. Enter Dispatch Requested date
7. Enter Departure date

Step 5: Arrival Information

1. Go to Arrival Tab
2. Select Destination CTO
3. Select Destination CFS if applicable
4. Select Container Yard at destination
5. Enter Receipt Requested date
6. Enter Dispatch Requested date
7. Enter Arrival date

Step 6: Save

1. Review all information
2. Click Save

Linking House Bills to Master Bill

To link Sea Shipments (House Bills) to a Master Bill:

1. Open the Sea Shipment document
2. Go to Master Tab
3. Select the Master Bill
4. Save the Sea Shipment

The linked Sea Shipments will appear in the Master Bill's Connections Tab.

Master Bill Types

Direct

Used for direct shipments without consolidation.

Co-Load

Used when multiple shipments are co-loaded on the same vessel.

Agent Consolidation

Used when consolidating shipments from multiple agents.

Charter

Used for chartered vessel operations.

Courier

Used for courier/express sea freight services.

Other

Used for other types of master bill arrangements.

Best Practices

1. Unique Master BL Numbers: Ensure Master BL numbers are unique
2. Accurate Vessel Information: Enter correct vessel name and voyage number
3. Complete Terminal Information: Fill in CTO, CFS, and Container Yard details
4. Date Accuracy: Ensure departure and arrival dates are accurate
5. Agent Information: Maintain accurate sending and receiving agent information
6. Link House Bills: Link all related House Bills to the Master Bill

Related Documents

• Sea Shipment: House Bills linked to this Master Bill
• Sea Freight Consolidation: Consolidation operations
• Shipping Line: Shipping line information
• Container Yard: Container yard locations
• Cargo Terminal Operator: Terminal operator information

Usage in Consolidation

Master Bills are commonly used in consolidation operations:

1. Create a Sea Freight Consolidation document
2. Create or link a Master Bill
3. Link multiple Sea Shipments (House Bills) to the Master Bill
4. Track the consolidated shipment through the Master Bill

Next Steps

• Learn about Sea Freight Consolidation
• Understand Sea Shipment management
• Review Master Data setup

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For setup instructions, refer to the Setup Guide.